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Executive Assistant in Merrimack, NH at Veritude

Date Posted: 1/10/2019

Job Snapshot

Job Description


Veritude is hiring for an Executive Assistant at Fidelity Investments based in Merrimack, NH.

The position of Executive Assistant is a fast paced role working directly with VP’s of the FPCMS leadership team to support them in their daily routine to achieve strategic initiatives.  This role reports to the Administrative Shared Services Manager.

Qualifications

  • Must have 3-5 years of administrative experience
  • Fidelity experience is strongly preferred
  • Associate’s degree is strongly preferred

Skills

  • Highly professional demeanor and previous corporate environment experience required
  • Strong team player to work as integral member of Administrative Shared Services Team
  • Detail oriented with exceptional organizational skills
  • Ability to work independently with strong sense of ownership
  • Ability to handle many tasks simultaneously and prioritize assignments with conflicting deadlines
  • Ability to be flexible to changing priorities
  • Ability to take initiative in a fast-paced environment
  • Strong interpersonal skills with a proven track record of working cooperatively and effectively with various personalities and levels of management and support staff
  • Strong oral and written communication skills
  • Sound judgment, respect for confidential issues, discretion and diplomacy
  • Expert level knowledge of Microsoft Suite products including Word, Excel, PowerPoint, and Outlook
  • Expertise with document sharing applications (preferably SharePoint and Office 365)

Primary Responsibilities

Calendar Management
-Coordinate internal and external meetings

-Reserve appropriate conference/team rooms, and include audio/video connectivity details

-Partner with other FPCMS administrative staff to align schedules

-Resolve scheduling conflicts, as they arise

Travel

-Coordinate domestic and international business travel logistics, including hotel, air, rental car, and passport/visa processing

-Prepare travel and entertainment expense reimbursement requests in a timely manner, in compliance with corporate policies and procedures

Other
-Coordinate catering requests: scheduling, delivery/clean up