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Executive Assistant in Boston, MA at Veritude

Date Posted: 2/28/2019

Job Snapshot

Job Description

Veritude is hiring for an Executive Assistant at Fidelity Investments. This position is based in Boston, MA.

Position Description 

The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. 

In this versatile and highly visible role, you will provide comprehensive support to an SVP and divisional management team within Fidelity Asset Management Technology. To perform these duties effectively, you will need to learn about the AM Tech goals, as well as understand the priorities of our business partners across Asset Management. We are looking for a team player who will develop strong working relationships with other AM Tech executive assistants. This position is a part of the AM Tech Administrative team, reporting to the AM Tech Office Manager. In addition, this role also requires the ability and interest to contribute beyond the day-to-day executive support duties by overseeing the general office administration and participating in the administrative team projects.

Primary Responsibilities

•         Manage the day-to-day activities of the SVP’s office including internal and external communications, serve as the focal point of a dynamic, fast-paced business environment. 

•         Heavy and proactive calendar management utilizing Microsoft Outlook.

•         Manage the timely communication of information across the division.

•         Scheduling, coordination and preparing materials of business meetings, divisional offsites, etc.

•         Creation of reports and high quality presentations utilizing Excel and PowerPoint

•         Coordination of international and domestic travel arrangements and processing expenses

•         Drafting, editing and proofing memos and written correspondence

•         Other administrative projects as needed; larger group initiatives, including moves, space planning, etc.

•         Document management: Store, organize, retrieve, and share documents utilizing SharePoint

Education and Experience

•         A bachelor's degree strongly preferred, or, 4 years of work experience in an administrative, project management, or customer service role

•         Financial industry experience is strongly preferred.   

Skills and Knowledge

•         Polished executive assistant with professional maturity

•         Desire to work as a member of the Executive management team and anticipate needs of the division

•         Team player: develop strong working relationships with colleagues in AM Tech and across Fidelity

•         Must be extremely detail-oriented and possess strong communication and organizational skills

•         Self-starter with strong sense of ownership and involvement is critical

•         Ability to work independently

•         Strong ability to multi-task, react and think quickly

•         Ability to maintain a high level of confidentiality

•         Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook)

•         Excellent writing and grammatical skills (i.e. for generating and editing memos)

•         Must be flexible enough to work overtime when needed

•         Ability and willingness to learn new software tools and applications