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Executive Assistant in Smithfield, RI at Veritude

Date Posted: 12/4/2018

Job Snapshot

Job Description

Veritude is hiring an Executive Assistant at Fidelity Investments in Smithfield, RI. 

As an executive assistant, you will play an integral role in supporting various projects for four senior executives.  Executive assistants work very closely with executives and other members of the immediate team to ensure their days run as smoothly as possible.  This role also works with other support staff to schedule meetings and arrange for travel plans for staff and clients.  This role will split time at Fidelity offices in Boston, MA and Smithfield, RI 

Responsibilities:

  • Maintain calendar and daily schedules for 4 key executives
  • Coordinate and implement special projects; maintain confidential files, submit purchase orders
  • Attend staff meetings, take and distribute minutes and follow up on action items
  • Arrange all travel, expenses, and presentations/reports before business trips and meetings
  • Print out e-mails, calendars, reports
  • Provide telephone coverage for the office as needed, including back up support to other executive assistants.
  • Coordinate meetings internally and externally, including scheduling, agenda management, ordering F&B
  • Make travel and lodging arrangements
  • Manage the shipping of materials for trade shows and conferences
  • Communicate with managers outside the department and across functions and other business units
  • May communicate with outside  vendors
  • Type letters, reports and other correspondence as required
  • Perform other related duties as required