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Executive Assistant in Merrimack, NH at Veritude

Date Posted: 6/6/2018

Job Snapshot

Job Description

We are looking for an executive assistant at Fidelity Investments. This position is based in Merrimack, NH.

Summary

As an executive assistant, you will play an integral role in supporting various projects for one or more senior executives.  Executive assistants work very closely with executives and other members of the immediate team to ensure their days run as smoothly as possible.  This role also works with other support staff to schedule meetings and arrange for travel plans for staff and clients. 


Responsibilities

  • Type letters, reports and other correspondence as required
  • Coordinate and implement special projects; maintain confidential files
  • Attend staff meetings, take and distribute minutes and follow up on action items
  • Arrange all travel, expenses, and presentations/reports before business trips and meetings
  • Print out e-mails, calendars, reports
  • Provide telephone coverage for the office as needed
  • Coordinate meetings internally and externally
  • Make travel and lodging arrangements
  • Maintain manager's calendar and daily schedules for immediate group members
  • Communicate with managers outside the department and across functions and other business units
  • May communicate with outside customers and vendors
  • Perform other related duties as required


Qualifications

  • Expert level knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
  • Strong interpersonal skills and ability to multitask
  • Ability to take initiative in a fast-paced environment
  • Strong oral and written communication skills
  • Ability to work under pressure and meet deadlines
  •  Proven track record of working cooperatively and effectively with various personalities and levels of management and support staff
  •  Detail-oriented and able to prioritize tasks with ease